Executive Assistant, Retail
Mexico City, DIF -
Mexico
Job Description
In this role you will have the opportunity to support Directors and Leaders in Amazon, based in Mexico City. You will act as a seamless extension of the Directors supported and will work closely with other Executive Assistants throughout Amazon.
This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams. The ideal candidate will be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility and composure.
The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate must be able to work successfully in a team environment and build effective working relationships inside and outside the group.
Key Responsibilities include:
- Management of complex calendar and scheduling to support teams in multiple locations
- Manage domestic and international travel
- Manage expense report coordination and submission
- Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
- Track and help drive completion of key deliverables and follow up on outstanding items
- Act as a liaison for direct reports
- Management of team space, including moves and reconfigurations
- Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
About the team
Inclusive team culture
At Amazon we embrace our differences and we are committed to furthering our culture of inclusion. We host annual and ongoing learning experiences. Amazon’s culture of inclusion is reinforced within our 16 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust.
Work Life Balance
We believe striking the right balance between your personal and professional life is critical to life-long happiness and fulfillment. We offer flexibility in working hours and encourage you to find your own balance between your work and personal lives.
Mentorship & Career Growth
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional.
Basic Qualifications
- Experience with Microsoft Office products and applications
- 5+ years of executive assistant experience
- 3+ years of senior level leadership support experience
- Experience with executive level calendar management
- Fluent in both English and Spanish
Preferred Qualifications
- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
- Bachelors Degree
- Strong analytical skills and demonstrated ability to improve processes
- Strong organizational, communication and interpersonal skills
- Ability to prioritize and handle multiple assignments at any given time
- Impeccable attention to detail
- Highly motivated, organized individual who is able to work effectively with minimal supervision
- High levels of integrity and discretion